ad board management

Live, Virtual & Hybrid Advisory Boards

One platform to orchestrate every advisory board program—live, virtual or hybrid

ExtendMed's Health Expert Connect™ gives you the power to simplify, scale and succeed with expert engagement programs across synchronous and asynchronous formats.

Advisory boards shouldn't be scattered conversations

Pharma and med comms teams too often rely on fragmented one-off meetings, email chains and manual note-taking to gather expert insights, leading to missed opportunities, compliance gaps and limited strategic value.

ExtendMed changes that with a centralized, flexible platform purpose-built for modern advisory board programs.

 

See Health Expert ConnectTM in action

Plan and orchestrate boards

Design the full board from kickoff to close. Mix live meetings with async work, organize participants into the right groups and keep every touchpoint in one place.

 

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multi-step patient experience study timeline
communities by therapy area

Build compliant advisor profiles

Start with a roster, then complete each advisor's profile with identity, credentials, licensing, and contract details so recruiting, scheduling and reporting stay clean.

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NPI lookup and licensing data
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Run async discussions that drive depth

Host moderated threads where advisors react to prompts, reference evidence and build on each other's ideas. Keep artifacts and dialogue together.

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Turn conversations into insights

Summarize what was said, by whom and why it matters. Pair AI-assisted analysis with structured evaluations to capture signals you can act on.

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Track time, expenses and payments

Convert participation into defensible honoraria. Forecast hours, attach documentation and prepare Sunshine-ready data.

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Everything you need to run a modern advisory board program

Plan

  • Advisor recruitment + profiling
  • Community setup by therapy area
  • Multi-phase program design (sync + async)
  • Compliance workflows + contracting via DocuSign

Execute

  • Opening/closing live meetings with interactivity
  • Asynchronous discussion forums with file sharing
  • Real-time moderation + facilitation
  • Cross-specialty collaboration tools

Report

  • AI-assisted theme extraction from discussions
  • Engagement analytics + advisor sentiment scoring
  • Executive summaries + detailed transcripts
  • FMV tracking + Sunshine payment preparation

Prefer a partner, not just another tool?

Are you a comms agency looking for better advisory board capabilities? Run your clients' expert engagement programs on a best-in-class platform. License the Health Expert Connect™ platform and get:

A turnkey solution for advisory board logistics and insights

Full training and onboarding for your internal team

Optional strategic consulting

White-labeled environment, aligned with your SOPs

On-demand access to new feature rollouts

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We support agencies with full back-end management, co-branded portals, white-labeled logins, and shared dashboards—so your client remains front and center while we handle the tech and compliance.

See how we help teams like yours

Mediar Therapeutics needed rapid, cross-functional insights in fibrosis. We convened a virtual advisory board of top experts, facilitated real-time collaboration and fast-tracked the feedback loop.

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A global oncology biopharma used Health Expert Connect™ to orchestrate 1:1s, a dinner forum and follow-ups across ASCO and EHA—centralizing schedules, compliance tracking and KOL analytics to deepen relationships at scale.

An inflammatory-disease company expanding into nephrology ran asynchronous boards, surveys and chart audits to learn the market fast, refine messaging and engage specialists every six weeks—accelerating entry with lower spend.

A small pharma prepping first launch scaled stakeholder engagement with a lean team, mixing virtual meetings and ongoing discussion to surface payer hurdles and patient insights early, de-risk and beat rivals to key KOLs.

jamie arviso ultragenyx profile
Jaime Arvizo Vice President, Head of Medical Affairs

In 25 years of working with vendors, ExtendMed stands at the top of the list. They’re strategic partners, arming my staff with vital statistics and sharing their experience and ideas for the future. They’re nimble and they understand our business. They’ve anticipated issues, recommended new directions and implemented our decisions efficiently.”

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Vice President, Group Account DirectorGlobal Medical Comms Firm

We feel your team does the best job out of any vendor we have used for virtual advisory boards.”

Dr. Michael Chang Vice President, Medical Affairs

The virtual format enables more frequent touchpoints while reducing time commitments for busy specialists. We can build relationships and confidence across multiple specialty areas in ways that traditional in-person meetings never could. The platform makes it possible to engage specialists who would never attend a weekend conference but will participate in targeted discussions relevant to their practice."

Compare advisory boards with vs. without ExtendMed

Click through each category to see how Health Expert Connect™ compares to the status quo—and what teams gain when they make the switch.

Expert engagement with ExtendMed

Advisors participate in structured discussions, share files, build on each other's ideas and develop relationships across multiple touchpoints—all in one secure environment.

Expert engagement without ExtendMed

One-off meetings with scattered follow-up emails. No relationship building between experts, limited discussion depth and insights buried in meeting notes.

Program design & execution with ExtendMed

Mix synchronous meetings with asynchronous discussions over weeks. Bookend live sessions build trust while async work allows deep thinking at advisors' convenience across time zones.

Program design & execution without ExtendMed

A single weekend meeting in a conference room. Fixed agenda, difficult scheduling across time zones and advisors can't revisit topics or build on ideas after the session ends.

Cross-functional collaboration with ExtendMed

Interdisciplinary advisory boards where pulmonologists, hepatologists and rheumatologists pollinate ideas across specialties in structured communities and discussions.

Cross-functional collaboration without ExtendMed

Siloed specialty meetings with no cross-pollination. Each discipline operates in isolation, missing opportunities for breakthrough insights from adjacent therapeutic areas.

Insight extraction & analysis with ExtendMed

AI-assisted analysis identifies themes across discussions, surveys, and meetings. Cross-activity analysis reveals patterns between different engagement tactics over months.

Insight extraction & analysis without ExtendMed

Manual note-taking and transcription. Insights scattered across PowerPoint decks, Word docs, and email chains. No systematic way to identify patterns or themes.

Advisor time & efficiency with ExtendMed

Less total time commitment than traditional weekend meetings, but richer relationships through extended engagement. Every minute focused on valuable discussion, not travel logistics.

Advisor time & efficiency
without ExtendMed

48+ hours including travel, airport delays, hotel stays, and social events. Much of the time is logistics overhead rather than productive expert interaction.

Compliance & documentation
with ExtendMed

Automated FMV tracking, NPI validation, contract management via DocuSign and Sunshine-ready payment documentation. All advisor activity tracked and exportable.

Compliance & documentation without ExtendMed

Manual spreadsheets for payments, paper contracts, scattered receipts and ad-hoc compliance tracking. Audit trail reconstruction requires digging through emails and folders.

Better advisory boards in just three steps

Nobody wants to gamble on a complicated new system. That's why we've made getting started with ExtendMed simple and supportive—from first conversation to long-term success.

Express your interest

Fill out the form below so we can understand your advisory board goals, therapeutic focus and engagement priorities.

Get a tailored demo

We'll show you how our platform can power your expert engagement programs end-to-end. You'll see exactly how it works with your workflows.

Launch with confidence

We'll guide you through onboarding, training, and execution. You're never alone.

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Worried about adoption?

Don’t worry. We offer fully-managed pilots, white-labeled environments, and hands-on rollout support—so you don’t need to figure it out alone.

A few FAQs

Still have questions? Here are answers to the most common ones we hear from clients exploring Health Expert Connect™ for advisory boards.

Can we start with a small pilot before committing?

Yes. Many clients begin with a single therapeutic area or indication. Our platform supports pilot programs with flexible contracts and full tracking/reporting so you can prove value before scaling.

Do we need IT support to implement the platform?

No. Health Expert Connect™ is designed for non-technical teams. We offer white-glove onboarding, and most clients are running advisory boards within 30–45 days. For enterprise clients, we also support integrations with systems like Veeva, Salesforce, and Concur.

How do you handle compliance and payment tracking?

We automate FMV tracking, NPI validation, and aggregate spend reporting. You can customize workflows based on your SOPs, and all advisor activity and payment data is exportable for transparency and audit readiness.

Can agencies license the platform for use with their clients?

Absolutely. We work with medical communications agencies to white-label the platform, share dashboards, and offer backend tech and compliance support while keeping your agency front and center.

What if we only need specific advisory board capabilities?

That's fine. You can license specific modules or use ExtendMed for a subset of your programs (e.g., virtual-only, indication-specific boards, etc.). We'll build a solution that fits your needs and resources.

Can I see how the platform works before talking to sales?

Yes! Scroll back up to the "See Health Expert Connect™ in Action" section to explore our advisory board capabilities in detail.

Can I see how the platform works before talking to sales?

Yes! Scroll back up to the “See Health Expert Connect™ in Action” section to watch 90-second demos of each major capability.

I have another question.

We’re happy to answer it. Contact us directly or use the form above to request a demo and start the conversation.

Ready to talk advisory board success?

Request a demo today.

No pressure. No spam. Just a quick conversation with our experts. Submit the form below to express your interest in a demo. We’ll be in touch within one business day. And don't worry—we value your privacy as much as you do.

Still exploring?

Not ready for a demo just yet? If you're still exploring advisory board solutions or need to get internal alignment before reaching out, we've created a comprehensive guide that explains our approach to expert engagement to help you make an informed decision.